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New! Strengthened System for Incident Reporting within Mental Health Community Agency Settings
Effective October 1, 2013, the Department of Human Services (DHS) and the Division of Mental Health and Addiction Services (DMHAS) implemented a strengthened system for unusual incident reporting involving incidents and allegations occurring within mental health community agency settings. Community agencies providing DHS- licensed Residential and Ambulatory services are included in the first phase of this initiative. For these providers, the strengthened system aligns with successful, established practices in place for unusual incident reporting within other DHS community/facility  provider settings under DHS Administrative Order 2:05 (A.O. 2:05).

Included in this initiative are an expanded category list of incidents and allegations reportable to DHS, updated incident reporting and follow-up forms, in addition to the use of resources from DMHAS and the DHS Office of Program Integrity and Accountability (OPIA) for the response to and as required, the investigation of, identified incidents and allegations involving DMHAS consumers. 

The implementation of this strengthened system for incident reporting underscores the shared, continued interest of DHS, DMHAS and its agency partners to ensure the health, safety and well-being of individuals served.  Agencies providing mental health community services within the scope of DHS-licensed Residential and Ambulatory settings are encouraged to reference the information below to learn more about this joint effort. 

Training Power point - 10/01/13 - updated!

DHS Administrative Order 2:05

DHS General Definitions 

DHS A.O. 2:05 – DMHAS Community Addendum- Closure of Incidents (new!) 

DHS Unusual Incident Category List (DMHAS Community) - Addendum to A.O. 2:05 (new!) 

DHS-DMHAS Reportable Incident Categories Identified by Program Type (new!) 

DHS-DMHAS Initial Incident Report Form- paper version 

DHS- DMHAS Initial Report Form - electronic version (new!)This document is only compatible with Microsoft Word 2007-current.

DHS-DMHAS Follow-up Report Form - paper version

DHS-DMHAS Follow-up Report Form - electronic version (new!)This document is only compatible with Microsoft Word 2007-current. 

DHS-DMHAS Appendices 1
DHS-DMHAS Appendices 2
DHS-DMHAS Appendices 3
DHS-DMHAS Appendices 4

DMHAS Community - Unusual Incident Reporting Process (flow chart) and Unusual Incident Follow-up/Closure Process (flow chart) 

Important DHS Contact Information

OPIA Letter to Executive Director CEO (new!)
OPRA - Open Public Records Act NJ Home Logo
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